Rooms equipped with a camera will have a remote near the lectern use to control zoom and direction. The cameras is automatically selected when you log into the in room PC desktop and open Zoom. The camera remotes have a short range. You may need to get directly under or near to the camera in order for the remote to reach it.  Another common issue is that the remote needs to be set to Camera 1 (or Camera 2 depending on how many cameras are in the room and which ones the user is trying to control). 

When hosting hybrid meetings or classes, it can sometimes feel like you are facilitating two meetings at the same time! Here are some tips and things to think about to make your meeting or class as smooth as possible. Tips for managing the virtual space: It can be difficult to manage Zoom and a live meeting without a second facilitator to attend to Zoom. A second facilitator can manage access, mute and unmute participants, spotlight content, and keep up with chat. Your second facilitator could be in person or remote. If you do not have a second facilitator, try these settings for the Zoom meeting to reduce distractions from facilitation:  Mute participants on entry (audio and video) Allow participants to join before host Turn off the waiting room  Turn off chat (or allow chat only to the host). While this could feel restrictive, here are some benefits:  It is difficult to view Chat during the meeting and inattentiveness to it can alienate Zoom participants Chat creates a dynamic where remote participants can pipe in at random or offer running commentary while in person participants cannot  Be sure that when discussion or questions are allowed in person that you devote time and attention to Zoom participants Find out from Zoom where to locate these controls Tips for managing the in-person room: Make sure the in-person participants are not in the Zoom meeting. If someone needs to also have the Zoom meeting open while in person (for example, the second facilitator), be sure they have muted and turned off laptop speaker sound. Ensure that those who speak softly speak up (if they are asking a question host can repeat the question; if they are presenting they might stand or come close to the microphone for their portion) Ask in person audience to be mindful that background noise (shuffling, whispering, side conversations will be especially disorienting to remote participants). If there is food and drink in person, ask participants to open any packages prior to the start of the meeting.  Reduce cross talk and ask people to repeat when they talk over one another (zoom noise cancellation is likely to suppress both voices or to highlight the louder person).

Here are some tips to make your hybrid meetings and classes more accessible and inclusive to all participants. These link to Zoom documentation. Turn on the option for participants to request closed captioning of audio Select skin tone on your emojis under the General Settings Add pronouns to your profile. Instead of adding them to your first or last name, you can now add pronouns to your profile and determine when you'd like Zoom to show them. Turn on dim view to mute flashing visuals, check chat size, and enable screen reader options in Accessibility Settings. Read more from Zoom about Accessibility: https://explore.zoom.us/en/accessibility/ Consider making presentation materials and the recording and transcript available to participants for review

Some streaming services restrict the ability to project content outside of the playback device (e.g., computer or phone). We advise testing media streaming content in your classroom ahead of your lectures or screenings to ensure compatibility. The most reliable and supported method for projection in the classroom is to use the in room PC supported by ITS. Sometimes the content restriction can be bypassed by setting your computer to “extended display” rather than “mirror display” PC instructions Mac instructions However, we have noticed some streaming services, such as Hulu and Apple+ do not reliably allow projection to external devices.  If you would like to explore alternative content options available through the library, please fill out this form. If you would like to go over the AV system in your classroom please fill out this form.